Shutting Down my Side Project Guildflow

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With a heavy heart, I share my decision to shut down my side project Guildflow. In the spirit of the blog, I thought I would document some project history and how I got here.

Project Background

My history attending and organizing meetups in Philadelphia goes pretty deep. I found meetup groups to be a great way to meet like-minded developers who would become good friends and coworkers over time. Meetup groups were a huge positive impact on me.

In early 2019 I was looking to sink my teeth into a new side project. I was not very happy with, the website we used to run Philly CocoaHeads and Philly Elixir. The platform had become pretty stagnant and had a bunch of restrictions on data access for things like member email addresses. There was also this shady practice where if you stopped paying the group subscription fee, would sell ownership of your group to any member with a credit card. The parent company of was WeWork, which was known to me as a bad actor in the coworking world. WeWork had do questionable promotions of their spaces and experimented with an unwise scheme to charge users to attend events. In short, while I had an enormous passion for meetups themselves, I was concerned would be unusable in a few years.

The goals of my side project, in order of importance:

  • An opportunity to get deeper experience with Elixir and Phoenix (new tools I embraced after getting out of Apple development).
  • A drive to build software that I would use and crafted for an audience and purpose I could stand behind.
  • Create a modest stream of product revenue so that I could, over the long term, supplement and maybe replace my consulting income.

I decided to work on a tool for meetup groups.

Guildflow would be a calendar and group management tool for meetup organizers focused on privacy and data ownership. One might use Guildflow to help run their meetup group over other tools like or Facebook Groups.

Development History

The very first commit for Guildflow happened on April 10, 2019. Development was slow with inconsistent momentum. I was actively contracting, and most of my Guildflow time was random nights and weekends with a few scattered months of action if I was in-between paid work. As a learning project, I was also slow since I was still comfortable with Elixir and Phoenix. Considering the project’s goals, this was expected and fine, but it lengthened the whole project lifecycle.

I did reach out and run some customer interviews throughout the project, probably like eight or so. Half were people I knew casually, and the other half were strangers from random LinkedIn connections or other introductions. These interviews helped, but I fell victim to many of the bad questions and lies described in The Mom Test. In short, I was so excited to scratch my own itch and experiment with Elixir/Phoenix that I jumped into the tech way too fast.

My first public sharing of work came from a blog post in September 2019 alongside updates in October and November. By March 2020, I was ready to do a limited alpha launch. Remember what else happened in March 2020?

Launching meetup software during those initial US COVID lockdowns was, to put it bluntly, devastating. I can’t remember being personally productive at all during March/April 2020. It was scary and stressful. My paid work contract was cut short on April 1st, and new contracts were not to be found.

By June, I started to get back in the swing of things. I still did not have paying work but did launch a new Android Book Club, hosted on Guildflow. Over the rest of the summer, I would work on new marketing pages, videos, and features for Guildflow.

The meetup world was still in a state of shock during the summer of 2020. Some groups did find ways to do online meetings, but it came with new challenges. Many groups were falling apart. No new groups were forming. No one was interested in new meetup software offerings.

By the fall, I started to get some contracting interest once again and ended up landing a gig in October 2020. It was an Elixir contract, and having the Guildflow project as a reference, even doing a little code walk during the interview process, helped a ton. One downside of the new gig was that it was a full-time engagement. I traditionally avoid full-time contracts so that I can keep some momentum behind my personal projects. However, after being out of work all summer, I needed to take the work.

Through the fall, I did find some time to work on Guildflow, getting custom pages, editable navigation, and group messaging all working. I even pulled in my Philly Elixir group from to now be hosted on Guildflow.

After that feature push, in February 2021, I decided to put Guildflow on hold. COVID had just spiked during the winter in the US, and we did not (at the time) have an approved vaccine. It was hard to imagine a near-term future where I could observe active in-person meetups who would potentially use my software. To continue to develop in a vacuum seemed like a bad idea. I would take some time off, work on an upcoming apartment move and revisit Guildflow in the future.

Over time I have revisited Guildflow every three months or so, doing minor SSL security updates and other tiny bug fixes. We still used it for Philly Elixir, so I needed it to keep working. Today, however, I have decided to discontinue the project officially.

What Did I Learn?

Having saturated in the meetup headspace for the last two years, I’ve been trying to share my learnings and observations on the Guildflow blog. I’m hopeful I can transplant some of those valuable posts to my personal blog. I have a lot of opinions about meetups, and I could go on all day. To summarize as best as I can:

The most complex problems around running a meetup group have very little to do with the quality of the group management tools. The real challenges are finding an audience and generating rewarding, goal-oriented content that enables that audience to evolve into a true community.

While the tools are lackluster, they are good enough for most people. The real asset of is the user base. Using the platform, introduces your group to new people. Many group organizers do not have the time or passion for doing that kind of marketing outreach on their own, so they get tremendous value from the user base.

Group organizers will complain about the high monthly fee and complain about data access issues, but there is no observable trend of them actively looking for alternatives. I think there was a possible tipping point moment when the WeWork owners of (at the time) started experimenting with charging the end users for access, but they quickly backed away from that, and eventually, was sold to new investors.

The other big takeaway is that the cultural concept of a traditional “meetup” is downward trending. This downward trend was historically observable, but COVID has exacerbated it tremendously.

I feel like many people traditionally consider a tech meetup to consist of “a monthly in-person event, in the board room of company X, where people interested in tech Y come by to see an educational presentation, talk shop, and eat pizza.”

As much as this format has been enjoyed by myself and others, I suspect this format is dying.

It is dying because of the internet. No one needs to wait for the monthly meetup (or conference, for that matter) to see a static, non-interactive demo of new tech Y or to talk shop with peers. There are SO MANY other outlets for this kind of exchange, including Twitter, blogs, YouTube, GitHub, Slack, Discord, email newsletters, and so on.

It is dying because remote work is here to stay. COVID is still here, and that means hesitance about in-person events, but it also means the conference room you used to meet at isn’t there anymore because the company went full remote or they can’t allow the random public inside. The people who would usually stop by your meetup after work no longer drive into town for a job; they work from home.

Traditional meetups might be dying, but communities will live on.

I think the meetup groups that survive will rethink their positioning and build thriving communities around goal-oriented events.

Why the Guildflow Shutdown?

While I continue to be supportive of the positive impact of local tech communities (or meetups if we still want to hang on to that term), my observation is that two types of people generally run these groups:

  • the passionate volunteer who loves the technology so much they just want to share it with like-minded people
  • the corporate evangelist who is running the group as part of their job to educate the public and get traction for their employer’s interests

One of the initial goals for Guildflow was: “Create a modest stream of product revenue so that I could, over the long term, supplement and later replace my consulting income.” The problem I have is:

The passionate volunteer has very little actual money to spend. Historically, they could not even get enough money to cover the pizza costs when passing around a donation jar. Their time is very limited for meta-group responsibilities like group marketing. They get tremendous value and exposure from the network effect of the current platform, which I am unlikely to compete with successfully.

The corporate evangelist has some money to spend, but they are also interested in harvesting the group membership data for aggressive and questionable recruiting or marketing purposes. I am not interested in participating in that kind of business.

I am shutting down Guildflow because after living in the meetup headspace for two years, I have a hard time seeing a pathway to some level of financial stability which could adequately compensate me for my time.

I could have tried to pivot my codebase to other group/calendaring needs. I might just do that. However, as I explore next project ideas, I don’t want historical assets or a sunk cost fallacy to prevent me from new audiences and concepts.

What’s Next?

First, I have some shutdown tasks for Guildflow, like moving Philly Elixir to a new home, migrating some blog posts, and archiving my stuff.

As for my next side project, I don’t know. I have a lot of soul searching going on right now. A few bullets of thought:

  • Do more customer interviews.
  • Build smaller MVPs and faster.
  • More open source.
  • More sharing of progress.

Be sure to follow me to hear more over the coming months.